Workshop on Essentials of Project Management

Synopsis
In the past few decades, organizations have discovered something incredible: the principles that have been used to create enormous successes in large projects can be applied to projects of any size to create amazing success. As a result, many employees are expected to understand project management techniques and how to apply them to projects of any size.

However, very few organizations understood that having project managers who know the ins and outs of project management don’t guarantee project success. The latter requires employees and all stakeholders understanding the essential elements of project management. To meet the goals of your projects, and complete them on time, within budget, and by meeting the expectations of your internal and external customers, your people need this one day workshop.

The workshop will give participants an overview of the entire project management process, as well as some practical tools, methods, and approaches that can be used right away. It also explains the most important tasks that should be accomplished and their roles under each stage of the project management process. Once participants pass through this workshop, they know what it takes a project to succeed, pitfalls to avoid,  the kind of deliverables, documents, templates, instruments, procedures necessary to deliver a project on time, within budget, and by meeting the expectations of all stakeholders.

Tentative Workshop Objectives
The main goal of this workshop is to empower participants with essentials of successful project management. The insights, processes, and tools participants gain from the workshop equip them to become successful project managers, team members, and stakeholders. Below are the specific objectives of the workshop (While the objectives can be modified to meet the particular needs of your team, below is a common starting point). Below are the specific objectives of the workshop:

  • Define project, project management, program management, portfolio management and their relationship
  • Identify the five process groups and nine knowledge areas as defined by the PMI
  • Explain the stages of project management process
  • Set SMART goals
  • Describe the triple constraints
  • Create key project documents such as project charter, planning documents, and so on
  • Build a project schedule by estimating time, costs, and resources
  • Understand and use the work breakdown structure
  • Use planning tools including the Gantt chart, PERT, network diagram, and CPM
  • Recruit, inspire, and empower team members
  • Solve problems, resolve conflicts, and lead change smoothly
  • Monitor and maintain the project
  • Perform basic management tasks including writing reports, leading status meetings, and conducting reviews
  • And more…

PROJECT SCOPE
The workshop on Essentials of Project Management is a very dynamic and interactive workshop. It’s designed to meet the most important needs of both novice and seasoned project managers, project team members, and other stakeholders outside of the project team. It provides participants the essential insights, tools, and skills they need to succeed in contributing their share toward the success of the projects they are part of. Practical examples and case studies will be shared, which participants could be able to use right away. We have up-to-date and well-designed Workshop Manuals, Facilitator’s Guide, Icebreakers, Activities, PowerPoint Slides, and offer Certificate of Completion to all attendees upon completing the program successfully. However, if it’s necessary, we’ll be happy to work with you and customize our materials to make them relevant to your situation, meet the needs of your people, and align with your organization’s corporate culture.

Note: Please note that we have been providing this workshop both as a two-day and one-day workshop depending on our clients’ needs. If you choose a two-day workshop, we’ll provide you a different agenda

PROPOSED APPROACH
This workshop is participants-centered. The facilitator doesn’t lecture. The workshop employs adult learning principles. It begins by asking participants to share their expectations from the workshop. These expectations will be checked at the end of the workshop to see if participants’ expectations are met. Though this workshop is fast-paced, it remains interactive as possible to make sure participants get chances to ask questions, and also share their perspective and experiences. Participants will also engage in pair, small, and large group discussions to learn from other fellow participants. There will be quizzes, and assignments to evaluate learning. At the end of the workshop, each participant will be given an opportunity to recognize one thing they learned, and one immediate action they take because they attended this workshop.

TYPICAL WORKSHOP AGENDA(may be modified to meet the specific needs of your team)
AM:

  • Defining terms such as project, project management, project manager, and explaining key concepts like the five phases and the ten knowledge areas of project management
  • Explanation on the purpose of the initiation phase and major responsibilities under this first phase
  • Continue the discussion on initiation phase to talk about setting SMART goals, project constraints, statement of work, and project charter
  • Explanation about the purpose of the planning phase and major undertakings
  • Continue the discussion on planning phase to cover estimating time, resources, cost, work breakdown structure, planning tools such as Gantt chart, network diagram, and so on.

PM:

  • Explanation on the purpose of the execution phase and major responsibilities under this first phase
  • Continue the discussion on execution phase to talk about setting SMART goals, project constraints, statement of work, and project charter
  • Explanation on the purpose of the maintaining and controlling phase and major responsibilities under this first phase
  • Continue the discussion on maintaining and controlling phase to talk about setting SMART goals, project constraints, statement of work, and project charter
  • Explanation on the purpose of the closing out phase and major responsibilities under this first phase
  • Continue the discussion on closing out phase to talk about setting SMART goals, project constraints, statement of work, and project charter

Expected Outputs/Deliverables
The major deliverables expected from this workshop are as follows:

  • A two-day/one-day customized workshop
  • PowerPoint Slides
  • Participants Manuals
  • Scheduled small and large group discussions
  • Customized activities
  • Customized role plays
  • Evaluation Form

Introducing Success PATHWAYS
Success Pathways specializes in conducting public seminars (in collaboration with SkillPath and National Seminars) in various states and also facilitating on-site workshops for clients from diverse industries. Our goal is to support our clients in creating a productive workplace that allows them to experience increased morale, harmony, teamwork, innovation, creativity, teamwork, and in turn high performance. One of the key benefits of working with Success Pathways is that we customize each of our workshops to align with our clients’ needs, provide case studies, and activities, games, and/or role plays that are very relevant to our clients’ industries. No two workshops on the same theme are ever the same. We believe that you are unique and deserve a unique experience. We also take extra measures to customize each workshop and make it appropriate and timely to address your specific organizational challenges. We endeavor to offer workshops that are dynamic and engaging that simplify the learning process and also make the whole experience educational and fun at the same time.

Some of our happy clients

  • National Institutes of Health (NIH),
  • A Critical Path,
  • General Services Administration (GSA),
  • Per Scholas,
  • US Department of Agriculture (USDA),
  • Everis,
  • US Forest Services,
  • Westat,
  • Fuji Film,
  • CI International,
  • National Cancer Institute,
  • ICATT Consulting,
  • Public Schools,
  • WindWalker,
  • SkillPath and National Seminars, and so on.

Notes:

We also have other workshops you may be interested:

If you would like to check out our Soft Skills Development Program for your supervisors and managers, read the proposal by clicking here. This program is based on the recently published book entitled ‘Soft Skills That Make or Break Your Success: 12 soft skills to master self, get along with, and lead others successfully’.

Please note that Success Pathways uses experienced consultant trainers. Based on your industry, the profile of participants, and your request, we can assign the right fit trainer.